OHIO ASSOCIATION OF EMERGENCY MEDICAL SERVICES
JUNE 21, 2007 BOARD MEETING
ANNUAL SUMMER CONFERENCE
CROWNE PLAZA HOTEL - COLUMBUS
The meeting was called to order by President Karen Beavers with the following Board members present:
Karen Beavers
John Kubincanek
Bill Roberts
Melanie Erbaugh
Larry Chaffin
Larry Paine
Pat Roberts
Brian Rogers
Jeane Wright
Guests were: Dave Stahley, Mike Raymond, Keith Harrod & Jack Liberator.
We will break for registration at 5:50 & reconvene at 7:30.
PRESIDENTS REPORT - Karen Beavers
President Beavers thanked John Kubincanek for the many years of service he gave to OAEMS. (see attached report #A).
Melanie Erbaugh was appointed on the EMSC Board for Ohio.
A MOTION WAS MADE BY JOHN KUBINCANEK AND SECONDED BY LARRY PAINE TO APPROVE MELANIE ERBAUGHS APPOINTMENT TO THE EMSC BOARD OF OHIO. THE MOTION CARRIED.
A MOTION WAS MADE BY PAT ROBERTS AND SECONDED BY LARRY CHAFFIN TO ACCEPT THE MINUTES FROM THE APRIL13-15, 2007 CONFERENCE. THE MOTION CARRIED.
ADMINISTRATIVE ASSISTANTS REPORT; - Kathy Sayre
See attached report - #B
VICE-PRESIDENTS REPORT; - John Kubincanek
We have met our room block of 200. John Kubincanek designated certain Board members to pass out stickers for each class. They were given rooms to be at.
The Salon #113 is for the Instructors conference. They can eat with us but, they must pay $20 for the meal. Mike Raymond asked if we were going to have the Instructors course every year due to the expiration date of the cards.
We will be using the Salon B & C for Thursday & Saturday. We will use the Pavillon for Friday night.
(See attached report C)
A MOTION WAS MADE BY DAVE STAHLEY AND SECONDED BY BRYAN ROGERS TO ACCEPT THE VICE-PRESIDENTS REPORT. THE MOTION CARRIED.
TREASURERS REPORT; - Bill Roberts
See attached report D.
A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY LARRY PAINE TO ACCEPT THE TREASURERS REPORT. THE MOTION CARRIED.
A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY MELANIE ERBAUGH TO RECESS THE MEETING UNTIL 7:30 FOR REGISTRATION. THE MOTION CARRIED.
A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY LARRY CHAFFIN TO RECONVENE THE BOARD MEETING. THE MOTION CARRIED.
The Recording Secretary did the roll call with the following Board members present:
Karen Beavers
John Kubincanek
Bill Roberts
Melanie Erbaugh
Larry Chaffin
Larry Paine
Pat Roberts
Bryan Rogers
Jeane Wright
Guests present: Dave Stahley & Mike Raymond.
Larry Chaffin stated that an Audit will be done this weekend with himself, Billy Dickson & Sarah Lee.
Bill Roberts was appointed by President Beavers to be the new Web-Master; he will get instructions from Pam Keene to get the web-site running currently.
A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY LARRY PAINE TO APPROVE TO MAKE BILL ROBERTS AS THE NEW WEB MASTER. THE MOTION CARRIED.
A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY LARRY PAINE TO PAY THE DOCUMENTED EXPENSES OF THE BOARD OF DIRECTORS FOR THEIR ATTENDANCE AT THE ANNUAL CONFERENCE 2007, PROVIDING THOSE EXPENSES ARE IN ACCORDANCE WITH THE ESTABLISHED GUIDELINES. THE MOTION CARRIED.
A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY LARRY PAINE TO PAY THE DOCUMENTED EXPENSES FOR THE BOARD OF DIRECTORS FOR THEIR DUTIES IN THEIR DISTRICT THAT ARE NOT CONNECTED WITH ATTENDANCE AT AN OFFICIAL BOARD OF DIRECTORS MEETING, PROVIDING THOSE EXPENSES ARE IN ACCORDANCE WITH THE CONSTITUTION OF THE ASSOCIATION. THE MOTION CARRIED.
A MOTION WS MADE BY LARRY CHAFFIN AND SECONDED BY LARRY PAINE FOR THE TREASURER TO PAY ALL ORDINARY AND NECESSARY EXPENSES OF THE ORGANIZATION INCURRED SINCE THE LAST BOARD MEETING OR ANY OTHER MEETING THAT WAS HELD FOR OAEMS. THE MOTION CARRIED.
A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY LARRY PAINE TO HAVE THE TREASURER HOLD ALL EXPENSES FOR THIS CONFERENCE UNTIL WE HAVE ENOUGH MONEY TO PAY. THE MOTION CARRIED.
(BILL ROBERTS ABSTAINED FROM VOTING ON THE LAST 4 MOTIONS DUE TO CONFLICT OF INTEREST ISSUES).
DISTRICT DIRECTORS REPORTS
#1 - Melanie Erbaugh - See attached report E1
#2 - Larry Chaffin - See attached report E2
#3 - Larry Paine - No Report
#4 - Pat Roberts - See attached report E4
#5 - Bryan Rogers - See attached report E5
A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY LARRY PAINE TO ACCEPT ALL DISTRICT DIRECTORS REPORTS. THE MOTION CARRIED.
A MOTION WAS MADE BY PAT ROBERTS AND SECONDED BY LARRY CHAFFIN TO RAFFLE OFF A TRIP FOR 2 PEOPLE, FOR THE “2007 TRAVEL AND LEARN TO LAS VEGAS, NEVADA”. A MINIMUM OF 80 TICKETS, AT $25 EACH, WILL BE REQUIRED TO BE SOLD. IF SAID MINIMUM IS NOT OBTAINED, THEN THE MONEY COLLECTED WILL BE DISTRIBUTED TO THE WINNER AS A “50/50” DRAWING. THE TRIP TO BE RAFFLED WILL BE FOR A 5 DAY DURATION. A MAXIMUM OF 100 TICKETS WILL BE SOLD. THE DISPOSITION OF THE TRIP IS AT DISCRETION OF THE WINNER; THE WINNER MAY OPT FOR A CASH PAYMENT EQUAL TO , BUT NOT TO EXCEDE, A “50/50” DRAWING PAY OUT. THE MOTION CARRIED.
A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY PAT ROBERTS TO CHECK INTO PURCHASING A GAMBLING LICENSE FOR OAEMS , SINCE WE ARE NOW A501-C3, . ORGANIZATION. THE MOTION CARRIED.
The Retreat is September 28, 2007 at _________________________. .
There was a discussion on sending our condolences for deaths around the country. This is separate from OAEMS members etc, deaths.
A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY LARRY CHAFFIN TO APPOINT DARRELL PERKINS TO CONTACT DEPARTMENTS ON DEATHS AND TO SEND SOMETHING ALSO FROM OAEMS TO THEM. THE MOTION CARRIED.
Larry Chaffin will have a by-law change ready for the Business meeting & will be voted on at the Fall conference.
President Beavers spoke on the “Public Safety Benefit Fund” & trying to get this approved.
A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY BILL ROBERTS TO SEND A LETTER CONCERNING THE “PUBLIC SAFETY BENEFIT FUND” FOR APPROVAL. THE MOTION CARRIED.
A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY PAT ROBERTS TO ADJOURN THE BOARD MEETING. THE MOTION CARRIED.
Respectfully submitted,
Jeane Wright
Recording Secretary
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