OHIO ASSOCIATION OF EMERGENCY MEDICAL SERVICES
OCTOBER 27-29, 2006
BOARD MEETING
HOLIDAY INN – BOARDMAN/YOUNGSTOWN
The meeting was called to order by President Beavers. The Board members present were:
Karen Beavers
John Kubincanek
Bill Roberts
Melanie Erbaugh
Larry Paine
Pat Roberts
Brian Rogers
Jeane Wright
Al Gatka was absent due to work. Dave Stahley was a guest at the meeting.
President Beavers announced that we would recess at 5:50 to go for registration.
A MOTION WAS MADE BY BRIAN ROGERS AND SECONDED BY MELANIE ERBAUGH TO APPROVE THE RETREAT MINUTES. THE MOTION CARRIED.
A MOTION WAS MADE BY PAT ROBERTS AND SECONDED BY BRIAN ROGERS TO APPROVE THE MINUTES OF THE SPECIAL MEETING. THE MOTION CARRIED.
Larry Paine abstained due to not being here.
President Beavers let the Board know that the letter concerning Bobbi Gearhardts retirement, had been sent to Bobbi Gearhardt on Monday after the retreat & that the office has the signed form that she received.
The Board stated that the committee for this conference has done a great job.
President Beavers passed out to the Board members the 501-C3 summary. (see attached B).
President Beavers talked with our attorney about the SOG’s for the CISD, Color Guard & Divers Registry that we had adopted. They were read over & he had some thoughts on them. The Budget Committee must be formed & put together a budget of some kind. This committee must be approved by the Board.
1. We need insurance for fraud & embezzlement
2. Need a complete breakdown of expenses for all Board members
3. Cannot charge any fees for credit card use. (The SOG concerning this will be dropped)
4. Larry Howlett’s fee was discussed. Our attorney will check into this.
5. We will need a license for solicitation in the city of Columbus. We will fill out the papers.
July 25, 2005 is our exemption date for 501-C3. All donations of $250 & above must be given a receipt for what the donation was for. All $75 donations must be listed for their use. All bequests must be sent directly to OAEMS.
The attorney recommended that the Board members should be trained on these procedures. This would be a Donation Management Class.
ADMINISTRATIVE ASSISTANT report: Kathy Sayre
The Fox expo went very well.
(see attached report #C)
VICE-PRESIDENT; John Kubincanek
The hockey game scheduled for this weekend was canceled due to lace of interest. We have 20 vendors at this conference. We still need an LCD projector.
The conference in January 2007 will be in Chillicothe
The conference in April 2007 will be in Marietta
BY-LAW CHANGES/CODE OF REGULATIONS; REPORT #D
Section 7 – Committees = 7.01 Membership Committee / remove the Administrative Assistant from the committee.
The position of immediate past president (see attached report)
6.02 - section 6 = Omit the Editor on the Board & the no voting ex-officio (see attached report)
6.09 - section 6 = remove Secretary & replace with Administrative Assistant. (see attached)
A MOTION WAS MADE BY JEANE WRIGHT AND SECONDED BY BRIAN ROGERS TO RECESS MEETING UNTIL AFTER REGISTRATION. THE MOTION CARRIED.
A MOTION WAS MADE BY JOHN KUBINCANEK AND SECONDED BY BRIAN ROGERS TO RECONVENE THE MEETING. THE MOTION CARRIED.
The Recording Secretary did the roll call with the following Board members present:
Karen Beavers
John Kubincanek
Bill Roberts
Melanie Erbaugh
Larry Paine
Pat Roberts
Brian Rogers
Jeane Wright
A MOTION WAS MADE BY LARRY PAINE AND SECONDED BY MELANIE ERBAUGH TO PAY THE DOCUMENTED EXPENSES OF THE BOARD OF DIRECTORS FOR THEIR ATTENDANCE AT THE FALL CONFERENCE 2006, PROVIDING THOSE EXPENSES ARE IN ACCORDANCE WITH THE ESTABLISHED GUIDELINES. THE MOTION CARRIED.
A MOTION WAS MADE BY LARRY PAINE AND SECONDED BY MELANIE ERBAUGH TO PAY THE DOCUMENTED EXPENSES FOR THE BOARD OF DIRECTORS FOR THEIR DUTIES IN THEIR DISTRICT THAT ARE NOT CONNECTED WITH ATTENDANCE AT AN OFFICIAL BOARD OF DIRECTORS MEETING, PROVIDING THOSE EXPENSES ARE IN ACCORDANCE WITH THE CONSTITUTION OF THE ASSOCIATION. THE MOTION CARRIED.
A MOTION WAS MADE BY LARRY PAINE AND SECONDED BY MELANIE ERBAUGH FOR THE TREASURER TO PAY ALL ORDINARY AND NECESSARY EXPENSES OF THE ORGANIZATION INCURRED SINCE THE LAST BOARD MEETING OR ANY OTHER MEETING THAT WAS HELD FOR OAEMS. THE MOTION CARRIED.
The Vendors meeting will be at 1:30 on Saturday.
The “1st Timers” meeting will be at 9:30 on Saturday in the Board room.
We received the new patches with the new logo on them. Discussion on the price to charge.
A MOTION WAS MADE BY LARRY PAINE AND SECONDED BY JEANE WRIGHT TO CHARGE $5.00 FOR THE PATCHES. THE MOTION CARRIED.
EDITORS REPORT; Dave Stahley
The patch board will be here at the next conference. (see attached report - #E)
President Beavers stated that our new banner with the new logo on it is here. It will be hung!
Pam Keene will work with Karen Beavers to get someone trained for the Web-Master. Pam Keene is so busy that she may have to let it go.
We cannot get a copyright on the new logo because it is public domain. Bill Roberts will work on this.
The cookbook did not arrive yet. They want $435 – 30 days after we receive the books & the remained after 90 days.
Discussion was held about the SOG – “Voluntary Registry Group”. (see attached report #F)
District Director #4 - Pat Roberts
Had information on portfolios for $10 each & bags/small for $5 each. Jeane will be checking prices before ordering. (see attached report #G).
President Beavers asked if the Board wanted to take orders for Tupperware & we would get 40% of total orders. These must be paid for when ordered.
President Beavers is checking into a Buyers Group.
A MOTION WAS MADE BY MELANIE ERBAUGH AND SECONDED BY PAT ROBERTS TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSSING THE EDITOR JOB. THE MOTION CARRIED.
A MOTION WAS MADE BY MELANIE ERBAUGH AND SECONDED BY PAT ROBERTS TO GO OUT OF EXECUTIVE SESSION. THE MOTION CARRIED.
The meeting was discussed with the Editor, Dave Stahley, with complaints & suggestions.
Suggestion laid down were:
1. magazine will be mailed out 6 weeks prior to next conference.
2. brochures will be mailed out 30 days following the proceeding conference.
3. 2 weeks after conference send copies to all Board members & they then have 48
hours to respond with any corrections.
President Beavers asked for all Board members to check on quotes for printing, postage & sponsorship of the magazine.
DISTRICT DIRECTOR #5: Brian Rogers
(see attached report #H).
A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY BRIAN ROGERS TO ADJOURN THE BOARD MEETING. THE MOTION CARRIED.