OHIO ASSOCIATION OF EMERGENCY ME

OHIO ASSOCIATION OF EMERGENCY MEDICAL SERVICES

2007 FALL RETREAT IN DUBLIN, OHIO

SEPTEMBER 28-30, 2007

President Beavers opened the Retreat with the following Board members present:

Karen Beavers

Pat Roberts

Bill Roberts

Jeane Wright

Melanie Erbaugh

Larry Chaffin

Larry Paine

Don Phillips

Brian Rogers

A discussion was held concerning the vacancy of District Director #4 caused by the election of Pat Roberts to Vice President.

A MOTION WAS MADE BY PAT ROBERTS AND SECONDED BY JEANE WRIGHT TO ACCEPT DON PHILLIPS AS DISTRICT #4 DIRECTOR. THE MOTION CARRIED.

Editors Position = Kathy Sayre

Due to the fact that Dave Stahley has resigned as Editor, discussion was held to combine the editors position & the Administrative Assistants position & create a new position.

A discussion was held concerning the position of Marketing & Publications Administrators

A MOTION WAS MADE BY BRIAN ROGERS AND SECONDED BY LARRY PAINE TO ACCEPT THE JOB DESCRIPTION OF THE MARKETING & PUBLICATIONS ADMINISTRATOR. THE MOTION CARRIED.

A MOTION WAS MADE BY BRIAN ROGERS AND SECONDED BY LARRY PAINE TO APPOINT KATHY SAYRE AS THE NEW MARKETING & PUBLICATION ADMINISTRATOR. THE MOTION CARRIED. Karen Beavers – abstained.

A discussion was held concerning unpaid invoices that have now been taken of.

Recess was taken for a break for 15 minutes.

The board meeting reconvened at 8PM with the following Board members present:

Karen Beavers

Pat Roberts

Bill Roberts

Jeane Wright

Melanie Erbaugh

Larry Chaffin

Larry Paine

Don Phillips

Brian Rogers

A discussion was held concerning newspaper articles from other papers whether we could display them on our website. Question was asked about us getting a free site in exchange for theirs?? Larry Chaffin will look into this matter.

A MOTION WAS MADE BY BRIAN ROGERS AND SECONDED BY DON PHILLIPS TO LOOK INTO NEWS-PAPER CLIP.COM “ AND REPORT BACK TO THE BOARD AT THE MEETING ON FRIDAY OCTOBER 19.2007 IN SPRINGFIELD, OHIO. THE MOTION CARRIED.

VICE PRESIDENT: Pat Roberts

Accumulative Patron Board = It was discussed to change the material for the Board into the following gems. We are looking into have team-pins for the sponsor that reaches each level. The areas are: $15,000 & up = diamond , $10,000 - $14,999 = emerald , $7,000 -$9,999 = sapphire , $5,000 - $6,999 = ruby & lastly $2,000- $4,999 is an opal. These will be synthetic gems.

A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY DON PHILLIPS TO ACCEPT THE NEW ACCUMULATIVE PATRON BOARD. THE MOTION CARRIED. Kathy Sayre & Bill Roberts will control this board.

President Beavers requested that all EMS instructors need to get to Pat Roberts a copy of their Instructor Card.

A MOTION WAS MADE BY MELANIE ERBAUGH AND SECONDED BY DON PHILLIPS TO OBTAIN AND KEEP ON FILE OHIO STATE EMT INSTRUCTOR CARDS INCLUDING SPECIAL TOPICS INSTRUCTORS CARDS FROM ALL BOARD OF DIRECTORS AND GENERAL MEMBERSHIP. THE MOTION CARRIED.

A MOTION WAS MADE BY LARRY PAINE AND SECONDED BY MELANIE ERBAUGH THAT WHILE AT THE CONFERENCE WE ISSUE BRIGHTLY COLORED GUEST TAGS TO THOSE WHO ARE NOT REGISTERED BUT HAVE PAID FOR MEALS. THE MOTION CARRIED

President Beavers discussed the permanent name tags. All Board members are to check on someone to make the permanent name tags.

Kathy Sayre reported that next weekend at the Convention Center in Hall C they are having the NBC4 Health & Fitness expo.

A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY MELANIE ERBAUGH TO RECESS UNTIL8:30 AM. THE MOTION CARRIED.

SATURDAY – SEPTEMBER 29, 2007

A MOTION WAS MADE BY BRIAN ROGERS AND SECONDED BY MELANIE ERBAUGH TO RECONVENE THE BOARD MEETING ON SATURDAY 9-29-07 AT 8:30 AM. THE MOTION CARRIED.

The meeting was called to order by President Beavers with the following Board members present:

Karen Beavers

Pat Roberts

Bill Roberts

Jeane Wright

Melanie Erbaugh

Larry Chaffin

Don Phillips

Brian Rogers

Discussion on “Conflict of Interest” was discussed about the office being at the Presidents rental.

A MOTION WAS MADE BY PAT ROBERTS AND SECONDED BY MELANIE ERBAUGH TO KEEP THE OFFICE FOR NOW AT THE PRESIDENTS RENTAL. THE MOTION CARRIED.

President Beavers announced that we have not renewed our contract with the telemarketing company due to an agreement concerning the 501-c3 license. Discussion was held concerning different fundraisers.

We cannot solicite in some areas without a license for that area. Bill Roberts will be working on this.

A MOTION WAS MADE BY BRIAN ROGERS AND SECONDED BY PAT ROBERTS TO LEARN FROM OUR PAST MISTAKES AND MOVE FORWARD. THE MOTION CARRIED.

Melanie Erbaugh will donate a desk computer to the Board; it needs a hard drive & memory.

A MOTION WAS MADE BY MELANIE ERBAUGH AND SECONDED BY LARRY PAINE TO APPROACH JACK LIBERATOR TO USE HIS GENEROUS $1,000 DONATION TO OBTAIN AUDIO VISUAL EQUIPMENT ON OUR WISH LIST. THE MOTION CARRIED.

Larry Chaffin & Brian Rogers will be in charge of the Bequest Program.

A MOTION WAS MADE BY PAT ROBERTS AND SECONDED BY JEANE WRIGHT TO RECESS FOR BREAK. THE MOTION CARRIED.

A MOTION WAS MADE BY PAT ROBERTS AND SECONDED BY JEANE WRIGHT TO RECONVENE THE MEETING, THE MEETING CARRIED.

Reconvene at 10:15 with the following Board members present-

Karen Beavers

Pat Roberts

Bill Roberts

Jeane Wright

Melanie Erbaugh

Larry Chaffin

Larry Paine

Don Phillips

Brian Rogers

A general discussion was held concerning the number of CEU’s necessary for other health care groups. With this discussion they may be able to tack on with us at the annual conference.

Prices for the vendors will stay the same as last year. We will discuss giving booth space to federal & state groups at a free or below cost at the Fall conference.

Papers on “Conference Planning” & “Introduction of Speakers” were discussed. (see attached).

Kathy Sayre is setting up a table for all conferences for “FYI,s”.

A MOTION WAS MADE BY DON PHILLIPS AND SECONDED BY PAT ROBERTS TO CREATE AN FYI TABLE. ONE LINE ADS WILL BE SOLD FOR THE PROGRAMS AND INFORMATION ABOUT THE PURCHASERS BUSINESS WILL BE PUT ON THIS TABLE. THE MOTION CARRIED.

Discussion was held concerning discount registrations for unit members.

A MOTION WAS MADE BY LARRY PAINE AND SECONDED BY DON PHILLIPS TO HAVE KATHY SAYRE TO OFFER DISCOUNT TO UNIT MEMBERS FOR CONFERENCE ATTENDANCE. IF A UNIT SENDS 6-9 MEMBERS THEY WILL BE GIVEN $5 OFF PER ATTENDEE. IF A UNIT SENDS 10 PLUS, THEY WILL BE GIVEN $10 OFF PER ATTENDEE. THE MOTION CARRIED.

CODE OF REGULATIONS; Larry Chaffin

The Board discussed the nominations of the Board memberships.

A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY PAINE TO MOVE THAT THE BY-LAWS REFLECT THE FOLLOWING PROCEDUES FOR NOMINATION OF OFFICERS.

(A)LETTERS OF INTENT AND RESUME’S MUST BE SUBMITTED TO THE RECORDING SECRETARY NO LATER THAN THE SATURDAY OF THE WINTER CONFERENCE IMMEDIATELY PRECEEDING THE ANNUAL CONFERENCE THAT THE VOTE MUST OCCUR.

(B) NOMINATIONS FROM THE FLOOR MAY BE PLACED NO LATER THAN THE GENERAL BUSINESS MEETING OF THE SPRING CONFERENCE IMMEDIATELY PRECEEDING THE ANNUAL CONFERENCE THAT THE VOTE WILL OCCUR.

(C) ALL FLOOR NOMINEES MUST SUBMIT THEIR LETTER OF ACCEPTANCE AND RESUME WITHIN 2 (two) WEEKS, OF THE DATE OF NOMINATION, IN WRITING TO THE RECORDING SECRETARY. SUBMISSIONS RECEIVED AFTER THE 2 WEEK DEADLINE WILL CAUSE THE NOMINATION TO BE NULL AND VOID. FLOOR NOMINEES, NOT SUBMITTING A LETTER OF ACCEPTANCE AND RESUME WITHIN THE 2(two) WEEKS PERIOD ALSO WILL BE NULL AND VOID.

(D) ALL LETTERS OF INTENT AND LETTERS OF ACCEPTANCE WILL APPEAR IN THE MAGAZINE, SPACE PERMITTING, AND ON THE WEB-SITE IN A TIMELY MANNER ALLOWING THE WINTER & SPRING CONFEENCES. ALL MOTIONS ACCEPTED.

Photographers are Keith Harrod & Celia Kubincanek.

A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY DON PHILLIPS TO RENEW MEMBERSHIPS FOR KATHY SAYRE, CELIA KUBINCANEK & KEITH HARROD. THE MOTION CARRIED.

Team Pins are to be given at the annual Awards Banquet to individual members giving money to OAEMS , received from sponsors, donations of individuals. The breakdown is as follows: diamond- the most donated, emerald $1000-$2000. sapphire & $750-$999 & ruby $500-$699.

The Board is looking into a Vendors day on Friday of the June Conference. Kathy Sayre, Pat Roberts & Brian Rogers will check.

A suggestion was made from Pat Roberts about selling ads for the T-shirt & bags for the June give away. Discussion was held. The prices are for shirts -$25 for 1”block lettering & $50 for 2” block lettering. Bags are 1” block lettering is $100, 2” block lettering is $200 & 2x4 block lettering( 4 spots) on front of bag is $300.

Anything to be voted on at the General Board Meeting will be in the packets.

The Board will be eating early or during the Business Meeting.

Conferences: Pat Roberts

January 18-20, 2008 at Canton Holiday Inn. Rates are $69.. The classes will be at Stark State College & we will get 3 rooms free for them being a co-sponsor.

June 26-29,2008 at Columbus “The Rapids” for $85 per room. Cut off for registration is 1 month prior. After that date the rooms are $205.

Pat Roberts asked about the cost of patches. Jeane Wright stated that the big one were $5 & the little ones are $3.

There was a discussion on Saturday night parties with DJ etc. & hospitality rooms.

A MOTION WAS MADE BY BRIAN ROGERS AND SECONDED BY DON PHILLIPS TO HAVE THE SATURDAY NIGHT PARTIES WITH A DJ AND DANCE FLOOR WHEN SPONSORED WITH OTHER THAN OAEM S FUNDS. THE MOTION CARRIED.

A MOTION WAS MADE BY BRIAN ROGERS AND SECOND BY DON

PHILLIPS THAT THE HOSPITALITY ROOMS WITH FOOD AND DRINKS WILL BE AVAILABLE IF THE HOTEL COMPS US THE ROOMS. THE HOTEL MUST ALSO APPROVE THE PURCHASE OF THE ALCOHOL AND FOOD FROM OUTSIDE THE HOTEL BY US AND BROUGHT INTO THE HOSPITALITY ROOM. THE MOTION CARRIED.

Alcohol will be put in the hospitality room, if permitted.

Discussion on how many CEU’s would be given at the regular conference & the summer conference. It was decided that no less than 10 CEU’s will be offered at the quarterly & no less than 15 CEU’s will be offered at summer conference.

Larry Chaffin passed out & discussed the latest audit report. The next audit will be in January 2008.

A MOTION WAS MADE BY LARRY PAINE AND SECONDED BY DON PHILLIPS THAT THE TOTAL FINAL AUDIT BE ACCEPTED AS REPORTED. THE MOTION CARRIED.

A MOTION WAS MADE BY LARRY PAINE AND SECONDED BY DON PHILLIPS THAT THE NEXT AUDIT WILL BE COMPLETED AS SOON AS POSSIBLE IN FEBRUARY OF LAST YEAR. THE SAME AUDIT COMMITTEE WILL BE CONTINUED FOR THE YEAR OF 2008. THE MOTION CARRIED. ( abstained by Bill Roberts.)

A MOTION WAS MADE BY DON PHILLIPS AND SECONDED BY BRIAN

ROGERS TO PAY THE DOCUMENTED EXPENSES FOR THE BOARD OF DIRECTORS FOR THEIR DUTIES IN THEIR DISTRICT THAT ARE NOT CONNECTED WITH ATTENDANCE AT AN OFFICIAL BOARD OF DIRECTORS MEETING, PROVIDING THOSE EXPENSES ARE INACCORDANCE WITH THE CONSTITUTION OF THE ASSOCIATION. THE MOTION CARRIED. (Bill Roberts abstained.)

A MOTION WAS MADE BY DON PHILLIPS AND SECONDED BY BRIAN ROGERS FOR THE TREASURER TO PAY ALL ORDINARY AND NECESSARY EXPENSES OF THE ORGANIZATION INCURRED SINCE THE LAST BOARD MEETING OR ANY OTHER MEETING THAT WAS HELD FOR OAEMS. THE MOTION CARRIED. ( Bill Roberts abstained.)

A MOTION WAS MADE BY DON PHILLIPS AND SECONDED BY BRIAN ROGERS TO HAVE THE TREASURER HOLD ALL EXPENSES FOR THIS CONFERENCE UNTIL WE HAVE ENOUGH MONEY TO PAY. THE MOTION CARRIED. ( Bill Roberts abstained).

A general discussion concerning current By-Law & current SOG’s were discussed & gone over line-by-line. Each was either discussed to be changed in the future, approved to be kept, changed or deleted

All the raffles were discussed with the following distributions: Kathy Sayre will have the OSU raffle & any other items brought in to sell chances on. Jeane Wright will continue with the 50/50 , on-going etc. OSU raffle will be 6-$5; others are 1-$1 or 6-$5.

A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY MELANIE ERBAUGH TO HAVE THE ON-GOING RAFFLE DRAWN IN OCTOBER FOR FREE TUITION AT THE JANUARY CONFERENCE. THEN DRAWN AGAIN IN JANUARY FOR A FREE TUITION TO THE SPRING CONFERENCE. ANOTHER NAME WILL BE DRAWN THEN AT THE APRIL CONFERENCE FOR FREE TUITION TO THE ANNUAL CONFERENCE. THE MOTION CARRIED.

The website will have coupons for $10 off a new membership only during EMS week. The next issue of the magazine will include a non-transferable coupon for $10 off the registration of the summer conference provided the registration with the coupon is sent to the office prior to the end of EMS week 2008.

The election for 2008 will be for the seats of Treasurer, District Directors #1 & #2.

Don Phillips will take over as the First Timers Committee. Kathy Sayre stated that she has available extra magazine, brochures & newsletters.

Magazines; Kathy Sayre

The magazines will be sent out in December, 2007, March 2008, May 2008 & September 2008.

A MOTION WAS MADE BY DON PHILLIPS AND SECONDED BY BRIAN ROGERS TO ACCEPT THE DATES FOR THE MAGAZINES. THE MOTION CARRIED.

Brochures:

Kathy Sayre needs a short bio from each vendors, Corporate sponsors & speakers. Different Corporate sponsors will be honored in each magazine.

She also needs a short bio/resume from all Board members.

On 5-12-07 papers were sent in to have John Kubincanek appointed to the OAEMS representative to NAEMT. No response has been received.

President Beavers was on a teleconference with Sherrod Brown concerning money & problems in EMS.

SENATE BILL 2.12 & SENATE BILL 43 were both discussed. They will be discussed fully at the Fall conference.

The Vegas trip has 12 or 13 rooms sold.

The rebate from the Cruise will eventually get to us. The check was sent to the wrong people.

A MOTION TO RECESS FOR BREAK WAS MADE BY BRIAN ROGERS AND SECONDED BY MELANIE ERBAUGH. THE MOTION CARRIED.

SATURDAY 9-30-07

A MOTION WAS MADE TO RECONVENE AT 8;30 BY BRIAN ROGERS AND SECONDED BY MELANIE ERBAUGH. THE MOTION CARRIED.

The following Board members were prese

Karen Beavers

Pat Roberts

Bill Roberts

Jeane Wright

Melanie Erbaugh

Larry Chaffin

Don Phillips

Brian Rogers

SOG # 7.05

This will be written by Larry Chaffin & read & voted on by the Board in Springfield.

CODE OF REGULATIONS;

The #6.09 & #6.10 will be combined & become Section #11 as “Employees” The new numbers are #10.01 & #10.02. Larry wants out thoughts on the changes.

FUTURE CRUISE;

After discussion, the Board decided to accept the carnival cruise for a fundraiser. The cruise will be on the Liberty ship November 8^th, 2008. 12 EMS & Nursing CEU’s will be offered. The cost is as follows:

Liberty - $1159 - $1259 -& $1429. This is for 7 days & leaves on ll-8-08.

A MOTION WAS MADE BY BRIAN ROGERS AND SECONDED BY MELANIE ERBAUGH TO GO FOR THE LIBERTY CRUISE 2008. THIS WILL HAVE A MINIMUM OF 12 CEU’S. THE MOTION CARRIED.

Pat Roberts will check into other trips for Spring & bring back to conference in Springfield.

The job description of the Marketing & Publication Administrator was gone over & reviewed. .

A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY DON PHILLIPS TO INCREASE OF THE MARKETING AND PUBLICATION ADMINISTRATOR. THE MARKETING AND PUBLICATION ADMINISTRATOR SHALL BE ABLE TO USE A FLEX SCHEDULE TO ACCOMPLICE THE WORK FOR OAEMS. THE MOTION CARRIED. ( Karen Beavers & Bill Roberts abstained).

Kathy Sayre will send 240 tickets to each Board member to sell for OSU picture.

SOG’S; = were approved on 9-30-07 (will be posted in full)

MOTIONS WERE MADE BY MELANIE ERBAUGH AND LARRY CHAFFIN AND SECONDED BY DON PHILLIPS, LARRY CHAFFIN, BRIAN ROGERS AND MELANIE ERBAUGH. ALL 5 SOG MOTIONS WERE CARRIED.

Pat Roberts stated that Kathy Sayre will be selling tickets for the OSU picture & special drawings. Also logo wear.

Pat Roberts stated that Jeane Wright will be selling tickets for 50/50,on-going & logo sales.

COMMITTEES;

Membership - chair -Mike Raymond

All District Directors

Secretary ex-officio = Jeane Wright

Kat Sayre

Darrell Perkins

Bruce Davey

Nominating - chair - Richard Burkepile

Jim Herstein

Shane Cochran

Advisor - Jeane Wright

Credentials - chair – Bobbie Hothem

Barb Montler

Sally Chaffin

Educ/training - chair-Pat Roberts

Bill Barks

Al Davis

Shane Cochran

PR/publicity - chair – Kat Sayre

Pat Roberts

Bill Roberts

Code of Regulations - chair-Larry Chaffin

Sally Chaffin

Awards - chair – Madeline Wiles

Dan Wiles

Laural Levandusky

Melanie Erbaugh – Advisor

Social - chair – Jeane Wright

Don Phillips

Shane Cochran

Memorial - chair – Darrell Perkins

Melanie Erbaugh

April McComb

David Click

Vendor - chair-Brian Rogers

Kathy Sayre

Bill Roberts

Budget - chair-Larry Chaffin

Sally Chaffin

Jack Liberator

At Large – Dave Brady

At Large - Dave Click

Treasurer – ex officio

Audit - chair – Larry Chaffin

Billie Dickson

Sarah Lee

Logo Items - Jeane Wright

Logo Wears - Pat Roberts & Kathy Sayre

LIASONS

Medical Director

Legal Advisor

EMS Board - John Kubincanek

Communications Task Force - Pat Tuvell

EMS-C - Melanie Erbaugh

Chaplain - Dean Bruce & Jack Liberator

Legislative Agent - Karen Beavers

Rural Health Alliance - Larry Paine

Historian - Dave Stahley, Alex Butman, Larry Chaffin & Bill Roberts

Parliamentarian - Jack Liberator

Photographer - Celia Kubincanek & Keith Harrod

Celia Kubincanek, Kathy Sayre & Keith Harrod will get a free membership.

Dean Bruce will have a free conference expenses & Saturday meals.

Additional items discussed:

There will be a check-off sheet for the committees of the conferences. Pat will take care of this item.

A disclaimer will be placed on all brochures, programs etc that the views of this class are not necessarily the views of OAEMS.

Discussion on having pre-conference classes. Other classes suggested were concealed carrying guns. Mass fatalities, BDLS, tax deduction class, & grant writing class.

The reunion is not gaining enough interest to make it feasible.

Nursing CEU’s need to be placed on teaser sheets & brochures.

We should advertise for EMS week in theatres, McDonalds, pizza places &etc.

Checking into continuing the permanent name tags & county Rep name badges & also need cost of the same.

Continue with the County Rep map/board.

Still checking on getting Power Point Eqpt. For the conferences.

Cookbooks are still available at the conferences for $10.00 but can also be ordered for an additional $2.00.

It was suggested that the committees have the area politicians, fire chiefs etc come to the conference for appearance.

The banner was found & a new one is not needed.

Speaker introductions need to be sent to Karen Beavers of Pat Roberts prior to the conferences.

Any new pictures that you want printed in magazine, send to Kathy Sayre at the office.

A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY MELANIE ERBAUGH TO ADJOURN THE RETREAT 2007. THE MOTION CARRIED,

Respectively submitted,

Jeane Wright

Recording Secretary