OHIO ASSOCIATION OF EMERGENCY MEDICAL SERVICES

                                              FALL CONFERENCE

                                     OCTOBER 19-21, 2007

                                              BOARD MEETING

                                             SPRINGFIELD, OHIO

 

 

 

 

 

The meeting was called to order  by President Beavers with the following members present:

 

Karen Beavers

Pat Roberts

Bill Roberts

Jeane Wright

Melanie Erbaugh

Larry Chaffin

Larry Paine

Don Phillips

Brian Rogers

 

Guests present:  Angie Glass, Sally Chaffin, Mike Raymond, Marsha Baer, Richard Birkepile, Sandy Settle &Shane Cochrane.

 

A MOTION WAS MADE BY PAT ROBERTS AND SECONDED BY MELANIE ERBAUGH TO HOLD APPROVING THE RETREAT MINUTES UNTIL THE CORRECTIONS TO THE ERRORS ARE MADE.  THE MOTION CARRIED.

 

President Beavers announced that Bruce Dean agreed to remain our Chaplain. 

 

President Beavers brought in information from the United Way that was passed around for reading.  We are eligible to receive money from the United Way.

 

Pat Roberts reported that we have 13 rooms booked for the Las Vegas week.  The packets will be sent out soon.

 

The cruise for 2008 will be to Cozumel, Grand Cayman, Jamaica etc.

 

The insurance for Death & Dismemberment was signed for.  The unit cost will be on the registration forms  at the conferences.

 

Guests who have paid for lunches will be given a colored name tag.

 

The President Report was discussed.  (see attached report #1).

 

The Marketing & Publication Administrator report was discussed.  (see report #2).

 

Brochures & pamphlets  are on the registration desk.  Articles & pictures are still needed for the magazine.

 

A MOTION WAS MADE BY PAT ROBERTS AND SECONDED BY DON PHILLIPS TO ACCEPT THE MARKETING  AND P UBLICATION  ADMINISTRATOR REPORT.  THE MOTION CARRIED.

 

The extra lunches will cost $20.  The hospitality room will be open on Friday & Saturday night in the adjoining room.  Alcohol must be purchased from the hotel.

 

Pat Roberts reminded us that there will be a costume party Saturday on the party.

 

Pat Robert  informed  us to not forget our name tags when we eat at the restaurant,  we will get 10% off.

 

Winter Conference:

Larry Chaffin reported that this will be at the Holiday Inn in Canton, with a cost of $69 per night.  Classes will be at the Stark State College.  There will be a catered lunch .    Most of the classes have been set with a small numbers unsecured.  There is a wide variety of topics.  Larry is checking into having Jack Liberator as a speaker.

 

Spring Conference:

This is tentatively scheduled for Logan County & the people from the area would like to have this centered around EMS/FF.

 

Summer Conference:

Pat Roberts reported that it will be at the Fort Rapid Water Park & Hotel Conference Center.  Dr. Bryan  Bledsoe will be the top speaker.  This could go along with the  Vendors conference.  Still working on speakers.

 

Pat Roberts provided us with the OAEMS Rotation Conference schedule.  (see attached report )  #3

 

 

Fall Conference:

Larry Paine reported different  areas for the conference.  He is very seriously considering Salt Fork State  Park.

 

A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY MELANIE ERBAUGH TO ALLOW PAT ROBERTS AND KAREN BEAVERS TO GO TO SALT FORK STATE PARK WITH LARRY PAINE TO NEGOCIATE  AND  SIGN A  CONTRACT IF APPROPRIATE FOR THE OCTOBER 2008 CONFERENCE.  THE MOTION CARRIED.

 

A MOTION WAS MADE BY MELANICE ERBAUGH AND SECONDED BY LARRY CHAFFIN TO ACCEPT THE ROTATION SCHEDULE AS SUBMITTED BY PAT ROBERTS AS STATED.  THE MOTION CARRIED.

 

Vice Presidents Report:     Pat Roberts

 

The report was presented & discussed.  (see the attached report)  #4

 

A MOTION WAS MADE BY LARRY PAINE AND SECONDED BY DON PHILLIPS TO ACCEPT THE VICE-PRESIDENTS REPORT AS PRESENTED.  THE MOTION CARRIED.

 

A MOTION WAS MADE BY LARRY PAINE AND SECONDED BY MELANIE ERBAUGH TO HAVE THE TREASURER PAY THE BOARD EXPENSES.  THE MOTION CARRIED.

 

DISTRICT DIRECTOR #2:  Larry Chaffin

There are 2 By-Law changes being 7.03 & 7.05.  (see attached report)  #5

 

A MOTION WAS MADE BY BRIAN ROGERS AND SECONDED BY DON PHILLIPS TO ACCEPT THE CHANGE ON #7.03.  THE MOTION CARRIED.  (abstained – Larry Chaffin & Bill Roberts

 

A MOTION WAS MADE BY MELANIE ERBAUGH AND SECONDED BY BRIAN ROGERS TO APPROVE THE CHANGE ON 7.05.  THE MOTION CARRIED.  (abstained – Larry Chaffin & Bill Roberts).

Larry Chaffin checked into the “On-Line” (newspaperclips.com) site.  The price is $84.95 per year & was discussed.

 

A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY LARRY PAINE TO GET THE SUBSCRIPTION FOR $84.95 PER YEAR TO WWW.NEWSPAPERCLIPS.COM AND THESE E-MAILS WOULD GO TO THE OFFICE.  THIS WILL BE REVIEWED IN 1 YEAR AT THE NEXT RETREAT FOR EVALUATION.  THE MOTION CARRIED.

 

A MOTION WAS MADE BY DON PHILLIPA AND SECONDED BY MELANIE ERBAUGH TO ACCEPT THE DISTRICT DIRECTOR #2 REPORT.  THE MOTION CARRIED.

 

A MOTION WAS MADE BY MELANIE ERBAUGH AND SECONDED BY LARRY CHAFFIN TO ACCEPT DISTRICT DIRECTOR #4 REPORT.  THE MOTION CARRIED.  (see attached report).  #4A

 

A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY MELANIE ERBAUGH TO ACCEPT THE DISTRICT DIREC TOR #5 REPORT.  THE MOTION CARRIED.  (see attached report).  #5.

 

A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY JEANE WRIGHT TO ACCEPT THE DISTRICT DIRECTOR #3 REPORT.  THE MOTION CARRIED.  #6

 

A MOTION WAS MADE BY BILL ROBERTS AND SECONDED BY LARRY CHAFFIN TO GO INTO EXECUTIVE SESSION CONCERNING PERSONNEL.  THE MOTION CARRIED.

 

A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY BRIAN ROGERS TO LEAVE THE EXECUTIVE SESSION.  THE MOTION CARRIED.

 

 

A MOTION WAS MADE BY LARRY CHAFFIN AND SECONDED BY BILL ROBERTS TO ADJOURN THE BOARD MEETING.  THE MOTION CARRIED.

 

 

 

Respectfully submitted,

 

 

 

Jeane Wright

Recording Secretary